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Old September 9, 2007, 01:24 AM
Cornell Cornell is offline
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Join Date: Sep 2006
Posts: 202
Default Considerations

Considerations that haven't been mentioned but that will affect your bottom line and that need to be accounted for in your pricing...

Floor map of the facility and breaking it down into booths and aisleways, and then prior to the event and exhibitors moving in marking off each booth section on the floor with the proper sizing....that is if you aren't supplying booth partitions...in most shows each exhibitor's area is cordoned of with 3 walls either of hanging curtains or solid material...the exhibitors in most cases count on these for backdrops and hanging displays. You might want to inquire if the hall has these available...if not you will have to rent them. Either taping or setting up is partitions is going to require a few helpers.

Also some exhibitors may want or need electical outlets...you will have to supply the cords to their booth...again have to inquire if the hall has these available.

You are going to require at least 2 security people...one for the entrance just to keep things under control and keep out any undesirables and troublemakers, and another for the entrance that the exhibitors will be using to enter and exit the building before and after the show.

Depending on the time of day the show is, most exhibitors will set up the day and night before, and you will need overnight security on the premises.

You will also need a couple of maintenance people during the show, for spills, to attend to ehibitors needs, etc..

And after the show it all has to be cleaned up...garbage, electrical cords, partitions down, plus whatever the hall specifies.

And in renting the hall .....Make sure their is sufficient parking...all the exhibitors will need spaces and some may have trucks, and not just cars....as rule of thumb 50 exibitors will require 75 parking spaces....and you need adequate parking for those coming to the show.


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